Background Investigations Unit

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Background Investigations Unit

Code of Virginia Requirements

Under §37.2-416 of the Code of Virginia, every DBHDS-licensed provider shall require any applicant who accepts employment in a direct consumer care position (or supervises a direct consumer care position) to undergo fingerprinting and a criminal background check.  Private providers who have received preliminary approval by the Office of Licensing of their licensing application policies, procedures and forms, may then register with the Background Investigations Unit as referenced below. 

Only after a provider has been assigned a licensing specialist, a request for the DBHDS' Licensed Private Provider's Criminal Background Check Procedures and fingerprint cards. Contact Malinda Roberts, via e-mail or 804-786-6384, once you've received your packet.  Providers may request a Fingerprint Criminal Background Check or if applicable, a Name and Sex Offender Search (BIUSP-167).  In the sections below, licensed providers will learn how to request each service.  Providers are advised to learn about, download and print the full set of criminal background check procedures.

Under §37.2-408.1 (§63.2-1726), every DBHDS-licensed or operated Children's Residential facility is required to conduct fingerprint-based criminal history and Central Registry checks for all employees, students, interns, volunteers and contractors.  The results of these background checks must be received prior to permitting an applicant to work.  Background checks are conducted by the Virginia Department of Social Services (VDSS), Office of Background Investigations (OBI).  Go to DSS OBI for access to background checks and information specific to Children's Residential facilities.

All DBHDS licensed providers (Adult and Children) are required to initiate checks of child abuse and neglect for applicants through the Virginia Department of Social Services Central Registry. Obtain the required Central Registry form from the VDSS web site or contact Ms. Betty Whittaker.

Registration

Once the provider receives their preliminary approval letter from licensing, they may register with the Background Investigations Unit.

Here is how to register:

1. Save these two registration forms to your computer: #001 and #002.
2. Fill in the registration forms on your computer.
3. Print the completed forms.
4. Fax the completed forms to Malinda Roberts, Background Investigations Unit, Fax number: (804) 786-4146.

Request Fingerprint Criminal Background Check

Providers must be registered with the DBHDS Background Investigations Unit and have been assigned their licensing specialist prior to requesting a Fingerprint Criminal Background Check. If so, you may request to be sent blank fingerprint cards.

Include the following in your request for a Fingerprint Criminal Background Check:

1. Organization check or money order in the amount of $48.
2. Make the check or money order out to " Treasurer of Virginia"
3. Checklist (Form #003)
4. Attachments # 3 and # 5  - stapled together in order
5. One fingerprint card - paper clipped to corresponding applicant's attachments

Mail the completed documents to this address:

DBHDS
Background Investigations Unit
P.O. Box 1797
Richmond, VA 23218-1797

Request Name and Sex Offender Search

Providers must be registered with the DBHDS Background Investigations Unit prior to requesting a Name and Sex Offender Search.  Please note: Name and Sex Offender searches are not done in conjunction with Fingerprint Criminal Background Checks. These searches are only requested on Contractors, Interns, Students and/or Volunteers if required by the provider's policies and procedures.

Include the following in your request for a Name and Sex Offender Search:

1. Organization check or money order in the amount of $25.00

2. Make the check or money order out to "Treasurer of Virginia"

3. Read the BIUSP-167 Procedures

4. Form BIUSP-167 - completed by the individual, provider and notary public

For any questions or issues concerning the Name and Sex Offender searches (BIUSP-167), please e-mail Belinda Turner.

Mail the completed documents to this address:

DBHDS
Background Investigations Unit
P.O. Box 1797
Richmond, VA 23218-1797

See Below for Additional Information You Need to Know:


Attachments and Forms

Initial Registration forms

  • Form #001 - DBHDS’ Licensed Providers Contact & Information Sheet
  • Form #002 - Statement of Authorization of Payment to DBHDS

Additional Forms & Attachments

  • Form BIUSP-167 - Criminal History Record Name & Sex Offender Search Request 
  • Form #003 - Criminal Background Investigation Request Checklist
  • Form #005 - Fingerprint Card Request Form
  • Form #006 - Sponsored Residential and/or Shared Living Individuals Disclosure Statement
  • Form #007 - Sponsored Residential Programs Affiliated with DBHDS' Licensed Providers Request for Criminal Records Investigations
  • Attachment 2 - “Barrier Crimes”
  • Attachment 3 - Disclosure Statement for Licensed Private Provider Employees 
  • Attachment 4 - Authority for Release of Information
  • Attachment 5 - Request for Criminal Records Investigations for Employees Affiliated with DBHDS' Licensed Providers
  • Attachment 8 - Applicant’s Rights
  • Attachment 9 - Procedures for Challenging Virginia State Police Investigative Results
  • Attachment 10a - Applicant's rights and procedures for Challenging FBI Results
  • Attachment 10b - Sample Letter: "Challenging FBI Checks"  
  • Attachment 11 - “Applicant Arrest/Conviction Data”
  • Attachment 12, Part I - Private Provider Request to Discontinue Reprints

Tools

  • Barrier Crimes (Attachment 2)
  • Disclosure Statement (Attachment 3)
  • Authority for Release of Information (Attachment 4)
  • Request for Criminal Records Investigations (Attachment 5)
  • Instructions for completing fingerprint cards (Attachment 6)
  • Applicant’s Rights (Attachment 8)
  • Procedures for challenging a State Police Result (Attachment 9)
  • Procedures for challenging a FBI result (Attachment 10a and 10B)
  • Request to discontinue reprints (Attachment 12 – Part I)
  • DBHDS Licensed Provider Contact and Information Sheet (Form #001)
  • Statement of Authorization of Payment (Form #002)
  • Criminal Background Investigations Request Checklist (Form #003)
  • Fingerprint Card Request Form (Form #005)
  • Sponsored Residential and/or Shard Living Individuals (Form 006)
  • Sponsored Residential and/or Shared Living Individuals Request for Criminal Background Check (Form #007)
  • Criminal History Record Name & Sex Offender Search Request  for Contractors, Volunteers, Students and any individual over the age of 18 living within a sponsored residential home. (BIUSP-167)

Guidance and Procedures

  • Procedures for Conducting Background Investigations
  • Procedures for Conducting Criminal History Record Name and Sex Offender Searches
  • Procedures for Criminal History Records Retention
  • Convictions Requiring Registration in the Sex Offender and Crimes Against Minors Registry http://sex-offender.vsp.virginia.gov/sor/statutes.html
  • Legal Terms/Abbreviations